Employment Opportunities

Englewood Methodist Church
700 E. Dearborn Street
Englewood, FL 34223

Open Positions

Business Administrator
Business Administration Associate
Senior Media Production Assistant

Business Administrator

Position Summary

Serves Jesus and the church by providing administrative support to the pastors and Guide Team including, but not limited to, the overall operation of the church, physical plant, the church office, and the church’s finances.

Anticipated Start Date:  January 2025

Essential Job Functions (Duties and Responsibilities)

  1. Property Administration
    • Insurance coverage, parsonages, buildings, and equipment, including liability protection.
      • Work with commercial insurance agent and representatives and Guide Team to provide adequate risk coverage, reduce premium costs, and assist with inspections, compliance requests and timely payment of premiums.
      • File claims on behalf of the church including supporting documentation, investigations and follow up. Assist injured parties in presenting claims and follow up to ensure prompt payment.
    • Insurance coverage on church vehicles and trailers, including liability.
      • Work with commercial insurance agent and Guide Team to maintain coverage for vehicle damage and public liability. Ensure we follow the requirements of our insurance carrier.
    • Staff resource person to the Guide Team.
      • Work with leadership to prepare meeting agendas, provide price quotes and counsel on budget control.
      • Review and monitor applications for use of Church facilities.
    • Staff resource person to the Foundations Early Childhood Education Center
      • Provide written financial reports for the school to Guide Team
      • Provide information on the current and long-term financial position and make recommendations for improvements as needed.
    • Staff resource person to Permanent Endowment Committee.
      • Attend all meetings and provide counsel to committee procedure, make recommendations as to disbursements of funds as well as investments.
      • Represent committee to congregation members to assist them in their financial/estate planning as it pertains to planned giving to EMC.
  2. Financial Administration
    • Staff resource person to the Finance Triad/Guide Team.
      • Attend all meetings, counsel group on funding programs. Present requests for funding for special needs. Report on purchases, cash flow problems and budget deviations. Present monthly financial statements.
      • Prepare budget draft and recommendations for Finance Triad/Guide Team.
      • Provide annual stewardship campaign counsel and direction.
    • Purchasing Control
      • Manage purchasing procedures, from the requisition stage through to the final delivery and invoice verification.
      • Serve as signer on all checks (one of 2 required signers).
      • Ensure bank signature documents are current and accurate.
  3. Personnel Administration
    • Work limited primarily to salary and benefit requirements/administration for both lay and pastoral staff.
    • Work with payroll services company to ensure appropriate FICA and tax withholding matters are processed appropriately.
    • Monitor the lay and pastoral staff health, pension, term life, vision, and dental benefits programs.
    • Assist the employment process for new lay employees, including the placement of advertising, reviewing applications prior to submitting to the Personnel Triad/Guide Team.
    • Keep informed of new and pending legislation concerning employer/employee relations and wage and hour regulations.
    • Monitor the Worker’s Compensation Insurance program, assist in the handling of claims, provide needed annual audit information to the carrier.
    • Supervise Facilities Manager, Business Administration Assistant, Receptionist/Front Office Manager and Foundations Preschool Director in the performance of their duties.
    • Maintain relationships with financial organizations that serve the church. Review returns on investments/bank accounts as well as mortgage terms and negotiate best rates available.
    • Maintain a relationship with legal and accounting professionals that serve the church.
    • Liaison person with area government and law enforcement agencies.

Requirements

  1. Bachelor’s Degree in an appropriate field
  2. Willingness to work to meet ministry team and church goals
  3. Complying with the Staff Covenant as a guide for relating to other staff members
  4. Maintain confidentiality at all times
  5. Supporting fellow staff and lay volunteers
  6. Embrace the mission and vision of Englewood Methodist Church
  7. Knowledge of Microsoft Suite (Excel, Word, Publisher, PowerPoint, Access, Outlook)

Working Conditions

Spends 80% or more time sitting. Must be able to stand and walk and lift up to 20 lbs.

Supervises

  1. Business Administration Associate
  2. Facilities Manager
  3. Front Office Coordinator
  4. Foundations Early Childhood Education Center Director
  5. Kitchen Manager
Download Application Form

Business Administration Associate

Role

EMC is seeking a part time accounting associate who will support our church mission and provide accounting services including accounts payable, accounts receivable, payroll, bank and credit card reconciliations, financial reporting, and record filing.

We are looking for an individual who has worked in an accounting role for several years and is proficient in Quickbooks and general business software. Our ideal candidate will have a strong work ethic with a servant’s heart combined with great attention to detail. This part time position is 20 hours per week. Preferred work hours are Monday – Thursday from 8am – 2pm with some flexibility.

Position Overview:

This is a salaried part-time church support staff leadership position working directly under the supervision of the Business Administrator.

  • Preparing monthly financial reports for the EMC Guide Team including income statements and balance sheets for both EMC and Foundations Early Childhood Learning Center.
  • Reviewing invoices for accuracy and request adjustments, where necessary.
  • Maintaining the organization’s accounting records by updating records of income and expenses in Quickbooks software program.
  • Ensuring that financial transactions are properly recorded and processed according to established procedures and laws.
  • Reviewing financial statements and recommending any changes that may be needed to reflect current market conditions.
  • Maintain contribution entries and reports. Produce periodic giving statements for congregants and field any questions or concerns for statement accuracy.
  • Process weekly check requests and manage accounts payable.
  • Maintain church charts of accounts and perform various journal and adjusting entries as needed.
  • Assist volunteer counters as needed.
  • Train and assist staff and volunteers with computer data entry.
  • Process bi-weekly payroll.
  • Maintain employee personnel files.
  • Process employee onboarding and terminations.
  • Consult Business Administrator.
  • Fill in for Business Administrator as needed.

Key Skills Required:

  • Education: A minimum of a high school diploma or equivalent.
  • Quickbooks software experience is required.
  • MS Office with experience in Excel
  • Organized in thought and with work habits, while working with members, staff, vendors, governmental agencies and church officers.
  • Confidentiality and discretion concerning information related to the Church and its members.

Job Requirements:

  • Education: A minimum of a high school diploma or equivalent.
  • Training & Experience: Quickbooks software experience is required.
Download Application Form

Senior Media Production Assistant

Position/Qualifications Overview

This is a salaried part-time church support staff leadership position working directly under the supervision of the Director of Media Production. The position supports EMC through AVL and social media support.

  • Familiarity with ProPresenter
  • Fluent in both PC and Apple OS
  • Demonstrated ability to use sound, lighting, camera, and streaming.
  • Social media and web marketing savvy
  • Quick critical thinking skills, staying calm in a fast-paced environment.
  • Experience with Planning Center

Character Traits:

  • Support for our EMC core value of “Community”
  • Energetic leadership and organizational skills with the ability to multitask, be flexible, and think creatively; capable of delegating responsibility and following up to verify tasks are completed.
  • Strong verbal and written communication skills; ability to listen to and communicate with people of all ages

Responsibilities:

  • Assist the Director of Technical Media Production in all aspects of AVL and social media
  • Fill any role within the team!
  • Primary media preparation
  • Present for all services
  • Available for special events
  • Other Projects
  • Assist with recruiting, onboarding, and developing volunteers.
  • Monitor inventory of materials and equipment
  • When repairs or service work are required, assist the Director to evaluate and decide on an appropriate course of action utilizing staff or outside service providers.
  • Contribute to the development of the annual budget as it relates to assistance in evaluating innovative technology and equipment maintenance.
  • Ensure adherence to quality standards, health, and safety regulations.

Other Responsibilities:

  • Attend called meetings as needed.
  • Meet with the Director of Technical Media Production every week.
  • Participate in employee programs when offered.
  • Performs other duties as required/assigned that contribute to the life and administration of the church.
Download Application Form